1. Introduction
Central University of Tamil Nadu (“CUTN”, “University”, “we”, “our”, or “us”) is committed to protecting the privacy and security of personal information shared by students, applicants, faculty, staff, alumni, and visitors. This Privacy Policy explains how we collect, use, disclose, process, and safeguard personal information through our official website, digital platforms, portals, and online services.
The University processes personal information in accordance with applicable laws and regulations, including the Digital Personal Data Protection Act, 2023 (DPDPA), and other applicable higher education and regulatory requirements.
2. Scope of this Policy
This Privacy Policy applies to all users who access or use the University’s website, Learning Management Systems (LMS), online application portals, mobile applications, digital learning platforms, and related online services operated by Central University of Tamil Nadu.
By accessing or using these platforms, users agree to the collection and use of information in accordance with this Privacy Policy.
3. Information We Collect
The University may collect the following categories of information:
a. Personal Information
Full name
Date of birth
Email address
Mobile number
Residential address
Identity-related information submitted during admission or verification processes
b. Academic and Professional Information
Educational qualifications
Academic records and transcripts
Enrollment details
Examination and assessment data
Research and project information
c. Technical and Usage Information
IP address
Browser type and operating system
Device information
Website usage statistics
Login activity and session details
d. Payment Information
Fee payment details
Transaction references
Billing-related information
(Processed through secure payment gateways)
e. Communication Data
Queries submitted through forms
Emails and support requests
Feedback and survey responses
4. Purpose of Data Collection
The University collects and processes information for purposes including:
Admission and enrollment processes
Academic administration and student support
Conducting examinations and assessments
Providing access to LMS and digital learning services
Communicating academic notices, updates, and announcements
Processing fee payments and financial transactions
Improving website functionality and user experience
Research, analytics, and institutional reporting
Compliance with statutory and regulatory obligations
Ensuring information security and preventing misuse
5. Legal Basis for Processing
Personal information is processed based on:
Consent provided by users
Performance of academic and administrative services
Compliance with legal and regulatory obligations
Legitimate institutional interests, including operational efficiency and educational administration
6. Cookies and Tracking Technologies
The University website may use cookies and similar technologies to:
Improve website functionality
Analyze website traffic and user behavior
Enhance user experience
Maintain secure login sessions
Users may choose to disable cookies through browser settings; however, some website functionalities may be affected.
7. Data Sharing and Disclosure
The University may share information only when necessary with:
Regulatory authorities such as UGC, NAAC, AICTE, or government agencies
Authorized service providers and technology partners
Payment gateway providers
Examination and accreditation bodies
Legal authorities where required under applicable law
The University does not sell or commercially trade personal information.
8. Data Security
The University implements appropriate technical and organizational security measures to protect personal information against unauthorized access, disclosure, alteration, or destruction.
Security measures may include:
Secure servers and encryption
Access control mechanisms
Role-based authorization
Periodic security monitoring and audits
9. Data Retention
Personal information is retained only for as long as necessary to fulfill academic, administrative, legal, or regulatory purposes. Data may be securely archived or deleted in accordance with institutional retention policies.
10. User Rights
Subject to applicable law, users may have the right to:
Access their personal information
Request correction of inaccurate data
Withdraw consent where applicable
Request deletion of personal information, subject to legal or institutional obligations
Raise concerns regarding data handling practices
11. Third-Party Links
The University website may contain links to external websites or platforms. Central University of Tamil Nadu is not responsible for the privacy practices or content of third-party websites.
Users are advised to review the privacy policies of external platforms before sharing information.
12. Student Privacy
The University’s online platforms are intended primarily for students, applicants, research scholars, and learners enrolled in higher education programs. Personal information collected from students will be handled with appropriate safeguards and in accordance with applicable laws, regulations, and institutional policies.
13. Updates to this Privacy Policy
The University may revise this Privacy Policy periodically to reflect changes in legal, operational, or technological requirements. Updated versions will be published on the official website along with the revised effective date.
Users are encouraged to review this Privacy Policy periodically.
14. Contact Information
For questions, concerns, or requests related to this Privacy Policy or data protection practices, please contact:
Central University of Tamil Nadu
Thiruvarur – 610 005
Tamil Nadu, India
Mail: cdoe@cutn.ac.in